After e-Filing your 1095 Forms
After e-Filing your 1095 forms electronically to the IRS, the IRS takes several
days to issues the "Status" report.
The penalty for failure to provide a correct 1095 is $250 per form, the total
not to exceed $3,000,000. Ref:
https://www.irs.gov/pub/irs-pdf/i109495c.pdf Page 5.
You should see
our FEES since extra
processing may apply.
There are 3
possible Status Reports:
-
1. Your forms were all "Accepted" by the IRS. You are done! Nothing to do.
-
2. Your forms were all "Rejected" by the IRS. You have 60 day
to fix the problems and
e-File "Replacement" File. This will happen if the Filer's Name and
Tin do not match.
-
3. Your forms were "Accepted with Errors". All forms were
accepted, except those with errors. You must construct a correction file,
make your corrections, and then e-File the correction file. You may e-File
corrections AFTER the deadline, but the IRS states "As Soon As Possible".
Corrections are mandatory, see IRS Webinar Below IRS below
for more information.
For all Status we will:
1. Send "e-Mail2" with instructions, and attachments.
2. Attach your Tracking Report, containing your
your STATUS if available and your Receipt ID (the IRS
confirmation, with date and time). Obviously you must not loose this
confirmation. You might need it, if the IRS issues a penalty. Please print it.
For Status 3 (Accepted
with Errors) we will also:
-
Attach the IRS XML ERROR file, a text file you can view with Notepad or
Notepad++. The XML Error file tells you the FORM which contains the error:
<UniqueSubmissionId>1095C-16-00147635|1</UniqueSubmissionId> This type error
means the 1094 Form has the error.
<UniqueRecordId>1095C-16-00147635|1|93</UniqueRecordId> This type the
1095 Form
has the error, on line 93.
-
Prepare a .T95 correction file you can receive from our Secure Server
for a fee.
-
Provide the .T95
correction filename when requested.
-
You can create a correction file your self at no cost:
1. Creating a Correction File
2. Un-Filing a 1095 Form that should never have
been sent to the IRS
-
Offer to Run a Tin-Name match so you may
identify the Tin Validation errors for a fee.
-
Provide the Solicitation Mail-Merge Spreadsheet
for a fee, when requested, to help
abate IRS penalties.
Suggestions for Tin Validation Errors:
For Form 1095-B: You may file a correction with
a DOB instead of a TIN (in Part I "Responsible Individual" and Part IV "Covered
Individuals". Depending on your situation and available data, the DOB option may
be quicker and easier than the Tin-Match method.
For form 1095-C: You may file a correction with
a DOB instead of a TIN (in Part III "Covered Individuals" only. Depending on
your situation and available data, the DOB option may be quicker and easier than
the Tin-Match method. You must have the correct Name and Tax ID in Part I
"Employee".
If you ask us to perform a Bulk Tin-Name process, we will perform it only on the
forms the IRS flagged as errors. This is an automated process and will save you
a great deal of time and trouble, since you don't have to construct this data.
This process also includes a Solicitation Mail
Merge Spreadsheet. This allows you to "Solicit" under
publication 1586 to establish "Reasonable" cause against IRS penalties for Tin
Validation errors. We can perform the SOLICITATION AGAINST PENALTIES FOR YOU FOR
A FEE. See ACA Fees. If you are not familiar with
this process see
www.1099Express.com/Tin-Match.asp
ACA Processing Fees:
FEES.asp
More from IRS
Official IRS Video about Corrections
IRS Viedo in new window
Official IRS Webinar on June 14, 2016 about Corrections
IRS Webinar in new window
This
IRS Webinar, answers many questions about 1095 Filings to the
IRS:
Page 29: Good Faith: You MUST do CORRECTIONS, or penalties will be ENFORCED.
Page 10: Para No. 1 IRS ADMITS on Tin failure, they tell you only what 1095 Form. NOT WHO ON THE
FORM HAS THE ERROR.
Page 28: Para 1: Corrections can be filed after the due date.
Page 30: The IRS talks about how to get out of penalties for Tin-Name match
errors, and establish "Reasonable Cause" under Pub 1586.
1095 Express has created a new Tin-Match system for 1095 Forms at no extra cost.
This system WILL TELL YOU WHO ON THE FORM HAS THE ERROR. So you can fix it or
"Solicit" to get out of the penalty, using "Reasonable Cause". We even create a
"Solicit" Mail-Merge for you at no extra cost for this purpose.
Page 34: IRS explains "Reasonable Cause Waiver".
Page 35: IRS explains more about filing corrections after June.
Page 38: More from IRS about when corrections are due.
Page 45: Question 12: The IRS explains that if you file something, anything,
during JUNE 2016, and it is REJECTED in June you have, in effect, a 60 day
extension to fix it.
Forms:
Form 1094-B For Insurance Companies
Form 1095-B For Insurance Companies
Form 1094-C for Employers
Form 1095-C for Employers
Instructions:
Instructions for Forms 1094-B and 1095-B Insurance Companies
Instructions for Forms 1094-C and 1095-C Businesses
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